Email storage
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- Re: Email storage
Email storage
24-09-2009 6:24 AM
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I download those that I want to save to Windows Mail and move them out to separate folders so that I can create backups on my external hard drive. It's a bit long-winded though because I use the 'save as....' option to preserve the subject heading. I've done it the other way that i.e. backing up the whole of the deleted items folder as Microsoft recommend but the headings are just code numbers so it's not really helpful if you want to locate a particular one.
Now that I am using Windows and Ubuntu this is getting a bit messy because of the different file extensions. I therefore want to store everything online but with the security of knowing that the facility has backups of its own.
I have a gmail account but don't know if they have satisfactory backups.
There must be some way of making it easy for myself.
Any thoughts?
Re: Email storage
24-09-2009 7:29 AM
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IMAP keeps the mail on the PN server, POP3 downloads it to your local machine. And it preserves the headers and titles
I am lazy and still use Outlook Express but have a large number of sub files where I segregate my mail into sub folders, and it is possible to save the mail as a .eml file and then to zip them up
Re: Email storage
24-09-2009 7:51 AM
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I use it to grab mail from 4 different accounts and you can set up labels to indicate which mailbox it's from.
If it helped click the thumb
If it fixed it click 'This fixed my problem'
Re: Email storage
24-09-2009 7:52 AM
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Gmail was my first thought as I have an account but do they provide adequate backups? I thought that a paid for provider would do this.
Re: Email storage
24-09-2009 10:36 AM
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Give it a blast using Thunderbird. Set up your Plusnet mail account as you normally would but use imap.plus.net as the server address. Setup some folders and move a bit of your email around. If you then log into Webmail it should be apparent what some of the differences between POP3 and IMAP are.
Bob Pullen
Plusnet Product Team
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Re: Email storage
24-09-2009 11:27 AM
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Looks good so far.
Re: Email storage
24-09-2009 12:01 PM
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An objection to leaving it on the PN server is that if you file load gets to big, they have been known to delete them
Re: Email storage
24-09-2009 12:04 PM
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Re: Email storage
24-09-2009 1:24 PM
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Can't see any way round that one.
Re: Email storage
25-09-2009 4:10 PM
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Re: Email storage
28-09-2009 9:13 PM
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Works like a charm and can export the lot to external hard drive or CD in seconds.
Can also be sent to gmail or other online storage.
Doesn't preserve the subject/title but these can be seen if you hover over them with the mouse.
Re: Email storage
01-10-2009 5:34 PM
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IMAP should handle all the synchronising very well. The concern I have is with it being the live store of emails, that if anything goes wrong, you lose the lot! (And Plusnet had that happen once in the distant past!).
Previously I've just used POP3 with "leave messages on server for 40 days" as my options set, so that my online store never gets TOO big, and also so each machine gets a full copy of the email log. However, this doesn't handle sent mails, which could now become a problem for me, since I am using my netbook & phone more and more, it means there are 4 places where an sent email could be found (laptop, netbook, phone or webmail).
So how do others handle this....
IMAP, with syncing of sent items. What about sorting emails into sub-folders, and synchronising them. It very quickly gets into a mess, unless you think through all the implications before starting to change things.
I was then thinking of using thunderbird to download a pop3 copy of the same emails, so I have a store of them all safe elsewhere.
I am currently using a mix of clients from Outlook XP, Outlook 2007, Windows Mobile 6 Messaging & thunderbird. My emails accounts run on various different platforms from different providers.
I guess it heads towards the territory of having your own email server at home!! But I'd need convincing of that....
So what would you recommend? How do you manage your emails?
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